Aroma Cups and Accessories

Concepts

• cardiff
• catering equipment
• disposable coffee cups
• used coffee cups
• cups
• friendly and sustainable coffee cup materials
• the disposable coffee cups
• sustainable, high-quality disposable coffee cups
• the coffee cups
• aroma cups

Location

Cardiff

Description

The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration:

Total Quantity or Scope

Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. 7. Bidders wishing to participate should contract Andrew.Pritchard@wales.nhs.uk & Iliass.dadda@wales.nhs.uk

Renewal Options

Two year extension option - 1st September 2027 to 31st August 2029

CPV Codes

• 39310000 - Catering equipment
• 39220000 - Kitchen equipment, household and domestic items and catering supplies
• 39222000 - Catering supplies
• 39222100 - Disposable catering supplies
• 39311000 - Light catering equipment
• 55500000 - Canteen and catering services
• 55520000 - Catering services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision. Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract asset out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141638 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: - Well-being of Future Generations (Wales) Act 2015 - Foundational Economy - Carbon Reduction (WA Ref:141638)