Contract for the extension of existing access control security system to incorporate medicine storage cabinets

Concepts

• security equipment
• bath
• surveillance and security systems
• security devices
• existing access control security system
• medicine storage cabinets
• storage cabinets
• tollgate security ltd
• the existing access control security system
• system

Location

Royal United Hospitals Bath NHS Foundation Trust<br/>Combe Park<br/>Bath<br/>BA1 3NG

Description

Contract to extend existing access control security system to medicine storage cabinets

Total Quantity or Scope

A direct award to Tollgate Security Ltd to extend the existing access control security system to include medicine storage cabinets across the hospital.

Award Detail

CPV Codes

• 50610000 - Repair and maintenance services of security equipment
• 35120000 - Surveillance and security systems and devices

Indicators

• Award on basis of price and quality.

Legal Justification

The Royal United Hospital Foundation Trust (referred to in this notice as RUH) intends to award a contract under Regulation 32 (2) (b) (ii) " Absence of competition for technical reasons" to Tollgate Security Limited, to extend the hospital's existing door access control security system to the hospital's medicine storage cabinets.The contract will specify the installation of an e-lock to nominated medicine storage cabinets, within the hospital setting, which will be integrated with the door access control system, utilising existing IT infrastructure. Hospital employees currently access the door security system by "tapping" their identity badges, which are pre-programmed with access to permitted areas. The access data generated by the system is monitored, updated and reported and provides an audit trail to the RUH Security Team. The extension of this system to the medicine storage cabinets will enable access data to be managed and reported in the same way, as part of the Security Team's remit.The installation of this system will satisfy legislation surrounding controlled medicines in the UK, which state specific requirements which the RUH needs to meet. These include, but are not limited to: • systems for recording concerns (including complaints) relating to the safe management or use of controlled drugs, (The Controlled Drugs (supervision of management and use) regulations 2013)• Storage requirements and record keeping • The storage environment of controlled drugs • Staff access to controlled drugs In addition, the ability to pre-programme employee ID cards with quick access to the medicine cabinets will significantly reduce the time spent by employees locating traditional keys for the cupboard locks.Tollgate Security Ltd is the RUH incumbent supplier for the Provision of CCTV and Access Control Maintenance, Remedial Works and Upgrades. The RUH intends to direct award this contract to Tollgate for the following technical reasons:i) The e-locks, integrated into the access control system, must be purchased, installed and maintained by the same security organisation to ensure that warranties, liabilities and performance responsibilities of the new system are transparent and cannot be disputed.ii) The hospital would increase its risk in terms of both performance and liability if it employed two separate suppliers to manage and maintain its security systems. iii) The system must be integrated to enable the Security Team to access data from the medicine cabinets via the IT infrastructure and report in the same way as they report door access.iv) Tollgate are regularly present on the RUH site, maintaining the existing system. They would maintain the locks during the same visits, providing a less disruptive service to the wards and therefore patients, rather than having two separate organisations present on site, maintaining two different systems.As a result of a review of the reasons outlined above, RUH considers the direct award of this contract to Tollgate Security Ltd is the only reasonable solution as it mitigates the risk of a detrimental effect of having more than one security supplier managing and maintaining the access control system RUH will observe a 10 day standstill period from the date of this notice before entering into a contract with Tollgate Security Ltd.