Landscaping Services - Lot 8 Orkney

Concepts

• inverness
• grounds maintenance
• landscaping services
• landscape gardening
• particular lot
• tender service
• landscaping work
• horticultural services
• innse gall
• hie

Location

Inverness

Geochart for 2 buyers and 0 suppliers

Highlands & Islands Enterprise

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Leaflet | Map tiles by Stamen Design, under CC BY 3.0. Data by OpenStreetMap, under ODbL.

Description

HIE requires a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE’s commercial and HIE occupied property portfolio. It is expected that these services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget currently available to deliver this service for this particular lot is between GBP 23,375 and GBP 38,500(excluding VAT).

Total Quantity or Scope

HIE’s current requirements are divided into 8 Lots: 1 Moray 2 Inner Moray Firth 3 Argyll and the Islands 4 Caithness and Sutherland 5 Lochaber 6 Skye and Wester Ross 7 Innse Gall (Western Isles) 8 Orkney As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014: - below the small lot threshold and - does not exceed 20% of the estimated aggregated value of all the combined Lots and - does not exceed GBP 50k Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with ‘Landscaping Services’ in the contract description. Please refer to the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document.

Renewal Options

The Contract will be awarded for an initial period of 2.75 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The contract might be modified in the future – some examples, including but not limited to: -sale of any sites/properties, therefore (some of) the services will no longer be required -addition of any new sites e.g. new build/purchase/takeover – (some) additional landscaping services required -property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let -property will be let out: services will no longer be required -re-designation of areas associated with maintenance activities -change to HIE area office location -weather conditions requiring more/less frequent services -extraordinary forestry work which do not require regular attention -repair tasks required -disruptions / cancellation of services caused by pandemics

Award Criteria

CPV Codes

• 77314000 - Grounds maintenance services
• 71421000 - Landscape gardening services
• 45112700 - Landscaping work
• 77300000 - Horticultural services
• 90620000 - Snow-clearing services
• 77342000 - Hedge trimming

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. It is estimated that the total value of the services for ALL of the lots over the maximum duration of 3.75 years will be between GBP 735k and GBP 934k (excluding VAT). The figures used in II.1.5 II.2.6 express the maximum value of this particular lot over the maximum duration of 3.75 years. Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number. SPD 2C.1 2D.1 Where relevant, bidders are required to provide information relating to consortia and/or sub-contractors. SPD 3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question. The Award criteria will be marked according to the following criteria: 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. This Contract will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Contract as and when required. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=643834. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Community Benefits will not be evaluated as part of the tender process but bidders are expected to provide a Community Benefit proposal as part of their tender detailing how, if awarded the contract, these will be addressed. Please refer to the Scope of Requirements for further details. (SC Ref:643834) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=643834